Services

Introduction

‘Introduction’

The philosophy of our company is to provide quality management services at a reasonable price.  This goal is made possible by limiting the number of properties each manager is assigned and determining that number by measuring the skill of the individial manager and the specific needs of the particular property.

Unlike most management companies in the market today, ‘Professional Management is our Only Business‘.  All maintenance work is performed by licensed and insured sub-contractors chosen by your Board of Directors.

Association Management is a regulated business and the laws and regulations which govern our industry are always being changed or modified.  Harbor Management Services requires our managers to stay up to date with these changes by implementing a manadatory continuing education program, thus, providing our clients with skilled, professional managers.

At Harbor Management Services, each employee that will be handling any of the operations associated with your account will be provided a Property Information Sheet and be required to visit and become familiar with your property.

Harbor Management Services will strive to adapt new and innovative ideas and management systems to better serve our clients and provide more efficient management for your Association.  We will always welcome your input and ideas.

Management Services

By State Licensed CAM Managers

~ Attendance at monthly meetings (optional)

~ Competitive Biding of Contracted Services

~ Customer Service/Homeowner Complaints

~ Daily Correspondence

~ Detailed Monthly Management Reports

~ Maintenance of Individual Unit Files

~ Monitoring of Association Expenses

~ Monthly Violation Status Reports

~ Property Inspections

~ Safety Inspections

~ Supervision of Contracted Services

~ Violation Notices (customized) and Monitoring

~ Weekly Monitoring of Sales & Transfers

Accounting Services

Computerized Accounting Systems which include:

~ ACCOUNTS RECEIVABLE

Collection of Maintenance Assessments

Collection of Late Fees, Interest and Special Assessments

Bank Deposit

Lock Box monitoring

Update of Unitowners Addresses and Telephone Numbers

Monthly Delinquency Letters

Monitoring of Collection Process

~ ACCOUNTS PAYABLE

Custom Computerized Checks

Year End Vendor 1099 Forms

Payroll: including deposits and quarterly reports

~ MONTHLY or QUARTERLY FINANCIAL STATEMENTS

Financial statements are distributed by the 20th day of the following month

Free copies for Board Members

~ FINANCIAL STATEMENTS INCLUDE:

Balance Sheet

Profit & Loss Statement (Income Statement)

Accounts Receivable & Prepaid maintenance fee reports

Trial Balance

General Ledger (available electronically)

Cash Disbursements (checks written)

Cash Receipts

Bank Reconciliation with Bank Statement attached

We’d love to tell you our story and answer any questions about life in our community.